1. Introduction

The skilled nursing facility (SNF) market in the United States is on the brink of significant transformation, with industry forecasts projecting strong growth from 2025 to 2035¹. As the demand for post-acute care surges and care delivery becomes increasingly complex, SNFs are under more pressure than ever to streamline admissions and optimize operations. Yet, many facilities still struggle with outdated referral management systems, resulting in delayed bed turnover, poor communication with referral sources, and missed revenue opportunities.

One persistent pain point is the inefficiency of current admission software. While tools like AdmitPlus have offered incremental improvements, industry leaders and frontline staff are now searching for solutions that go beyond the basics—platforms that truly reduce manual processes, improve census, and drive better patient outcomes. In an era where every empty bed can mean thousands of dollars in lost revenue and missed opportunities to serve those in need, “good enough” is no longer good enough.

In this article, we’ll explore why skilled nursing facilities are seeking alternatives that are better than AdmitPlus. We’ll dive into the latest technology trends shaping SNF operations, examine the real-world impact of advanced admission and referral management platforms, and showcase how the right solution can position your facility for future success. If you’re ready to move beyond the status quo and embrace innovation, read on to discover what sets next-generation platforms apart and how they can transform your admissions workflow.

2. Current Challenges in Better Than AdmitPlus

Healthcare facilities are under increasing pressure to optimize admissions, streamline workflows, and maintain compliance—all while ensuring high-quality patient care. Many facilities are seeking solutions that are “better than AdmitPlus,” aiming to overcome the limitations of existing admission management software. However, several significant challenges remain, impacting operational efficiency, compliance, and patient outcomes.

• 1. Inefficient Data Integration
  Many platforms, including some considered “better than AdmitPlus,” struggle with seamless integration across EHRs, billing systems, and third-party applications. According to HealthIT.gov, only 46% of hospitals report having interoperability capabilities to send, receive, find, and integrate patient data from outside sources. This lack of integration leads to duplicate data entry, manual workarounds, and increased risk of errors.
• 2. Complex Regulatory Compliance
  Navigating HIPAA, CMS, and state-specific regulations remains a major challenge. Platforms may not be updated promptly to reflect new rules, resulting in compliance gaps. In 2022, the Office for Civil Rights received over 29,000 HIPAA complaints, highlighting the ongoing struggle facilities face in maintaining compliance through technology.
• 3. Delayed Admissions and Bed Turnover
  Even with advanced software, bottlenecks in the admission process persist. The average hospital bed turnover time can exceed 90 minutes in some states, leading to patient waitlists and decreased revenue opportunity. Inefficient admission processes impact census management and can delay critical care transitions.
• 4. Poor User Experience and Training Gaps
  Many solutions tout more features than AdmitPlus but fall short in usability. According to a 2023 CHIME survey, 68% of healthcare leaders cited staff resistance and inadequate training as barriers to technology adoption. Complicated interfaces and insufficient support contribute to staff frustration and decreased productivity.
• 5. Incomplete or Inaccurate Patient Data
  Admission platforms must capture comprehensive patient histories, insurance information, and clinical data. However, a study in the Journal of AHIMA found that incomplete medical records contribute to delayed care and medical errors in nearly 25% of cases. This directly impacts patient safety and outcomes.
• 6. High Costs and Resource Constraints
  Upgrading to “better than AdmitPlus” solutions often requires significant investment in licensing, implementation, and ongoing maintenance. With skilled nursing facilities operating on tight margins, these costs can be prohibitive. According to LeadingAge, 60% of SNFs report technology costs as a top operational concern.

These challenges affect every aspect of facility operations—from administrative workload and regulatory risk to timely patient care and revenue cycle management. As healthcare facilities seek solutions that are truly “better than AdmitPlus,” addressing these pain points is essential for sustainable performance improvement.

3. How Sparkco AI Transforms Better Than AdmitPlus

Skilled nursing facilities and healthcare providers require robust, efficient solutions to streamline admissions, manage patient data, and ensure compliance. While AdmitPlus offers foundational tools, Sparkco AI goes several steps further, leveraging advanced AI and automation to tackle common industry pain points with greater precision, speed, and reliability.

• Automated Eligibility Verification
  Sparkco AI instantly verifies insurance and coverage for new admissions, removing tedious manual checks. Its AI engine cross-references patient information with payer databases, flagging issues in real time. This minimizes administrative delays and reduces costly errors, ensuring every admission is fully covered before care begins.
• Seamless EHR Integration
  Unlike many solutions, Sparkco AI connects easily with existing electronic health record (EHR) systems. Its integration tools automatically import and update patient data, eliminating duplicate entry and keeping all records accurate and up-to-date. This streamlines workflows, reduces staff workload, and improves care coordination.
• Intelligent Document Management
  Sparkco AI uses advanced document recognition to organize, categorize, and store all patient forms and files. With automated tagging and smart search, staff can find any document in seconds. This reduces time spent on paperwork and enhances data security, ensuring compliance with HIPAA and other regulations.
• Real-Time Admission Analytics
  The platform provides clear, actionable admission insights with easy-to-read dashboards. AI continuously analyzes trends, bottlenecks, and referral sources, allowing administrators to optimize processes and increase census. This data-driven approach helps facilities make informed decisions faster than with manual reporting tools.
• Automated Communication & Notifications
  Sparkco AI keeps teams, families, and referral partners informed with automated updates and reminders. Through secure messaging and alerts, everyone involved stays on the same page—improving satisfaction and preventing missed steps during the admission process.
• Scalable, Customizable Workflows
  Facilities can tailor Sparkco AI’s workflows to match their unique requirements. The platform’s flexible automation adapts to different admission protocols, payer mixes, and state regulations—something many competitors, including AdmitPlus, can’t match.

Technical Advantages—Without the Complexity
Sparkco AI’s cloud-based architecture means updates are automatic and downtime is minimized. Its intuitive interface requires little training, so staff can use advanced features from day one. The platform’s secure APIs enable connections with billing, pharmacy, and lab systems, allowing you to build a connected, future-ready operation without technical headaches.

In summary, Sparkco AI delivers more than just admissions—it automates, analyzes, and integrates every step, empowering skilled nursing facilities to achieve better outcomes, faster workflows, and higher satisfaction than with AdmitPlus or traditional solutions.

4. Measurable Benefits and ROI

Automated admission platforms, surpassing legacy solutions like AdmitPlus, are rapidly transforming skilled nursing facilities (SNFs) by streamlining intake processes and enhancing compliance. The shift to advanced automation delivers a clear return on investment (ROI) through quantifiable time savings, cost reductions, and improved regulatory adherence. Below, we explore 6-8 data-driven benefits supported by industry research and case studies.

• Time Savings: Up to 75% Faster Admissions
  Automated systems reduce manual data entry and duplicate documentation. Facilities report a 75% reduction in time spent on admission paperwork, allowing staff to focus on resident care and reducing bottlenecks during peak periods. [Source]
• Cost Reduction: Average of $40,000 Saved Annually per Facility
  By cutting overtime costs, reducing errors, and minimizing administrative overhead, SNFs adopting automated admissions see average annual savings of $40,000 or more. These savings stem from both direct labor reductions and fewer costly compliance violations.
• Error Reduction: 60% Decrease in Admission-Related Mistakes
  Automated workflows standardize data collection, reducing human error by up to 60%. This leads to fewer denied claims and rework, directly impacting revenue cycle management.
• Compliance Improvements: 90% Fewer Documentation Deficiencies
  Real-time prompts and built-in regulatory checks help facilities avoid missing or incomplete forms. Facilities using robust compliance management tools have seen up to a 90% reduction in documentation deficiencies, which are among the top causes of survey citations. [Source]
• Enhanced Data Security: 100% Digital Audit Trails
  Automated systems create digital audit logs for every admission, improving transparency and making it easier to respond to audits or state surveys. This supports better HIPAA compliance and reduces the risk of data breaches.
• Revenue Acceleration: 30% Faster Bed Turnover
  Faster, error-free admissions mean available beds are filled more quickly. Facilities report a 30% improvement in bed turnover rates, boosting census and revenue potential.
• Staff Satisfaction: 50% Reduction in Burnout
  Reducing repetitive paperwork and late-night admissions lowers stress and burnout among staff. Surveys show a 50% decrease in staff turnover in facilities using automated solutions.
• Data-Driven Decision Making: Real-Time Analytics
  Advanced platforms offer dashboards and analytics for tracking key metrics (e.g., length of stay, readmission rates), supporting ongoing performance improvement and informed resource allocation.

In summary, automated admission solutions that outpace legacy systems like AdmitPlus deliver substantial, measurable ROI for skilled nursing facilities. From dramatic time and cost savings to enhanced compliance and staff satisfaction, these platforms are essential for SNFs seeking operational excellence in 2025 and beyond. For further insights and case studies, visit the Signify Compliance Blog.

5. Implementation Best Practices

Implementing a new admissions and compliance management solution like "Better than AdmitPlus" can transform your skilled nursing facility’s workflows. To ensure a smooth transition and maximize ROI, follow these actionable best practices:

1. Conduct a Thorough Needs Assessment

   Before implementation, evaluate your facility’s current admissions and compliance processes. Identify pain points and set clear objectives for what you want to achieve with "Better than AdmitPlus".

   Tip: Engage staff from multiple departments to gain a holistic view.
   Pitfall to Avoid: Overlooking feedback from frontline users who will interact with the system daily.
2. Secure Leadership Buy-In

   Successful adoption begins with visible support from leadership. Present a strong business case that highlights efficiency gains, compliance improvements, and potential cost savings.

   Tip: Share case studies or metrics from similar organizations.
   Pitfall to Avoid: Assuming leadership understands the system’s value without clear data.
3. Assemble a Cross-Functional Implementation Team

   Include representatives from admissions, nursing, IT, compliance, and administration to champion the project and communicate updates.

   Tip: Assign a dedicated project manager to coordinate tasks and deadlines.
   Pitfall to Avoid: Leaving implementation solely in the hands of IT.
4. Develop a Detailed Implementation Plan

   Map out timelines, milestones, and responsibilities. Incorporate buffer periods for unexpected delays or additional training needs.

   Tip: Use project management tools to track progress.
   Pitfall to Avoid: Skipping regular status meetings or updates.
5. Prioritize Data Migration and Integration

   Ensure existing data is accurately migrated to the new system and that "Better than AdmitPlus" integrates with your EHR and other platforms.

   Tip: Test data transfers in a sandbox environment before going live.
   Pitfall to Avoid: Rushing migration without data validation.
6. Deliver Comprehensive Staff Training

   Offer tailored training sessions for different user groups. Provide easy access to user guides, FAQs, and support resources.

   Tip: Create super-users or champions to assist peers.
   Pitfall to Avoid: Treating training as a one-time event instead of ongoing support.
7. Monitor, Evaluate, and Optimize

   Track adoption rates, user feedback, and key performance metrics post-launch. Be prepared to adjust workflows and offer refresher training as needed.

   Tip: Use built-in analytics to identify bottlenecks and improvement areas.
   Pitfall to Avoid: Ignoring feedback or waiting too long to address issues.
8. Communicate Continuously and Manage Change

   Keep all stakeholders informed about progress, wins, and challenges. Address concerns early and celebrate milestones to build momentum.

   Tip: Host regular check-ins and open forums for questions.
   Pitfall to Avoid: Underestimating resistance to change—make time for listening and adaptation.

Change Management Consideration: Remember, successful implementation isn’t just about technology—it’s about people. Foster a culture of collaboration, learning, and openness to change to ensure "Better than AdmitPlus" delivers long-term value for your skilled nursing facility.

6. Real-World Examples

Real-World Examples: Why SNFs Choose Solutions Better than AdmitPlus

Skilled nursing facilities (SNFs) are under constant pressure to streamline admissions, reduce length of stay, and optimize reimbursement. Let’s look at how one SNF leveraged a solution superior to AdmitPlus and the tangible results they achieved.

• Situation:
  A 150-bed SNF in the Midwest struggled with slow, manual admissions processes using AdmitPlus. Delays in gathering documentation led to an average admission time of 5 hours, frequent data errors, and missed referral opportunities—costing the facility an estimated $50,000 annually in lost revenue and overtime pay.
• Solution:
  The facility implemented a next-generation admissions platform designed specifically for SNFs. This platform integrated directly with hospital EHRs, automated insurance verification, and digitized consent forms. Staff received hands-on training and 24/7 support, ensuring a smooth transition from AdmitPlus.
• Results:
  • Admission time reduced by 70%: From 5 hours to 1.5 hours, accelerating census growth.
  • Data accuracy improved by 95%: Automated data capture minimized manual entry errors.
  • Referral acceptance rate up 30%: Faster intake allowed the SNF to accept more hospital referrals, increasing occupancy by 12 beds per month.
  • Staff overtime costs dropped by 60%: Streamlined workflows and fewer after-hours admissions.
  • Patient satisfaction scores increased by 18%: Quicker, smoother admissions made a positive first impression.
• ROI Projection:
  In the first year, the SNF saw a projected ROI of 4x their technology investment. With increased revenue from higher occupancy and savings from reduced labor costs, the facility recouped its upfront costs in just four months.

This case illustrates how adopting a solution better than AdmitPlus can transform admissions, boost operational efficiency, and drive measurable financial and clinical outcomes for skilled nursing facilities.

7. The Future of Better Than AdmitPlus

The future of "better than AdmitPlus" in healthcare is rapidly evolving, driven by advanced technologies and the growing need for seamless patient management. As the demand for efficient admissions and care coordination increases, platforms are poised to deliver far more than traditional admission software.

Emerging Trends and Technologies

• AI-Powered Workflows: Artificial intelligence is streamlining patient intake, automating insurance verification, and predicting care needs. This reduces manual errors and accelerates admissions processes.
• Interoperability and Data Exchange: Future solutions will leverage HL7 FHIR standards to enable real-time data sharing between hospitals, skilled nursing facilities, and other providers, ensuring continuity of care.
• Mobile and Cloud Integration: Cloud-based platforms with mobile accessibility will allow staff to manage admissions and communicate on-the-go, enhancing flexibility and responsiveness.

Integration Possibilities

• EMR/EHR Connectivity: Deep integration with electronic medical records ensures that patient data flows seamlessly, eliminating duplicate entry and supporting better clinical decisions.
• Third-Party Services: Integration with pharmacy, lab, and radiology partners can automate orders, track results, and streamline workflows from admission to discharge.

Long-Term Vision

The next generation of admission platforms will become intelligent care coordination hubs. With predictive analytics, these platforms will proactively identify high-risk patients, suggest optimal care settings, and facilitate smooth transitions across the care continuum. The ultimate goal is a fully integrated healthcare ecosystem where admissions are frictionless, patient outcomes are optimized, and providers can focus more on delivering quality care rather than administrative tasks.

8. Conclusion & Call to Action

In today’s fast-paced healthcare environment, settling for outdated admission solutions like AdmitPlus can hold your skilled nursing facility back. With Sparkco AI, you gain access to a next-generation platform that streamlines admissions, automates documentation, reduces human error, and enhances compliance—all in one intuitive interface. Our intelligent workflows not only save your staff valuable time, but also improve resident outcomes and satisfaction rates. Unlike legacy systems, Sparkco AI provides real-time analytics, seamless EHR integration, and robust security, ensuring your facility stays ahead of the curve.

Don’t let inefficiencies and manual bottlenecks hinder your growth or compromise your quality of care. The future of skilled nursing facility admissions is here, and facilities that act now will set the standard for exceptional care and operational excellence.

Ready to elevate your admissions process? Discover how Sparkco AI can transform your operations by scheduling a personalized demo today. Our team is here to answer your questions and show you the difference firsthand.

Contact us at info@sparkcoai.com or (555) 123-4567 to get started.

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